A space is used to organize the related contents in the same place. It can also provide the “Highlight” feature to share the announcement with your users via space on Home page. Besides, A space can be a package of contents assigned from BlendVision service>"Site" module to AiM service.
This article details how to create a space from the BlendVision AiM service.
A space is suitable for
- Organizing the related contents in the same place
- Sharing the important announcement with users conveniently
- Making an assignment from BlendVision service>"Site" module to AiM service
Start creating your space
Press the “+” button to go to Space to create a new space.
Select the content you want to add to this space.
There are three methods to add your contents to a space: Add from existing content, Google Drive, and Google Meet.
- Add from existing content: Select the previously uploaded contents from Explore and local library
- Fill in Space Title
- Add from Explore: Click “Add from Explore” to select the programs, media, and forms you want to add.
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- Select the contents by Type or search field
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- Click the “Add” button to add the included contents in the space.
- Google Drive: Click “Google Drive” to select media and files you want to add and click the “Upload” button to upload to the space.
For the details of how to select and upload media or document files from Google Drive, please refer to Create Content from Google Drive for more information.
- Upload from Local: Click “Upload from Local" to select media and document files from local and click the “Upload” button to upload to the space.
For the details of how to edit media or document files, please refer to Create Media/Document Files for more information.
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Permission: Share the space to your users by clicking
icon at the upper right corner, where you can grant the access permissions to the users or specific people/groups in the organization under Specific User Access Permission.
The users’ access right is Viewer.
For the details of access permission, please refer to Content Permission Management for more information.
- When contents are uploaded, click the “Create” button at the upper right corner to create a new space.
2. Google Drive: Click “Google Drive” to select media and document files from Google Drive
For the details of how to select and upload media or document files from Google Drive, please refer to Create Content from Google Drive for more information.
3. Google Meet: Click “Google Meet” to select an auto sync method to upload the contents automatically in the future.
- Auto sync all future meetings: The files in your account will be automatically synced to the space.
- Auto sync specific future meetings with keywords: Use Keywords to filter the meeting titles you want to auto sync and block the meeting titles you do not want to auto sync in the future. Click the “Set Automation” button to enable the rule.
After auto sync method is selected,
- Fill in Space Title
- Manage the permission
- Click the “Create” button at the upper right corner to create the space.
Confirm and edit the created space
Once you create your space, you can confirm and edit the space from “Explore” > “Topic Space” on the left sidebar.
For the details of how to manage a space, please refer to Manage a Space in Topic Space.